Sector
Executive Assistants

Gender
Male

Date of Birth
21-10-1987

Visa Type
Employment Visa with NOC

Visa Expiry Date
06-01-2023

Academic Level
Bachelor of Commerce

Sponsor Visa Expiry Date
06-01-2023

Experience
12 years

Languages
English, Arabic, Urdu, Hindi & Telugu

Skills
Management, Customer Support, Correspondence, Air Ticketing etc

Work Experience
EMPLOYMENT HISTORY AMAYRA PERFUMES TRADING (MAKKAJ) | ADMINISTRATIVE OFFICER November 2018 till date (2.10 Years) DUBAI - UAE Responsibilities / Duties performed ? Assisting PRO in the new Visa and renewal process. ? Assist in payroll preparation by providing relevant data such as absence, overtime and leaves. ? Maintaining employee files and updating them with soft and hard copies. ? Acting as the point of contact between the executives and Internal/External clients. ? Maintaining Vendor contracts, Trade License, Ejari and all other important documents related to company and MD’s personal. ? Purchasing stationery items and maintaining Office stationery ? Managing repair, maintenance & replacement of office equipment’s, office furniture, vehicles etc. ? Maintaining a daily task list. Arranging meetings and taking appointments with individual on a priority basis ? Booking air tickets for employees and MD & Family ? Keeping records of skyward accounts for MD & Family ? Sales Coordination and order taking functions. ? Processing Annual leave and visa cancellation for the employees ? Processing and timely renewing the medical insurance for all the employees ? Keeping track of the vehicle insurance and registration and renewing it accordingly. ? Preparing and renewing tenancy contracts AJMAL REAL ESTATE (AJMAL GROUP OF COMPANIES) | EXECUTIVE SECRETARY March 2014 to October 2018 (4.7 Years) DUBAI - UAE Responsibilities / Duties performed ? Taking dictation from the MD ? Preparing Correspondence letters on behalf of the MD, including the drafting of general replies ? Developing and carry out an efficient documentation and filing system ? Reminding the subjects on a priority basis ? Coordinating with the various departments within the corporate office and all branch offices. ? Hotel booking and issuing air tickets for MD & family. ? Managing repair, maintenance & replacement of office equipment’s, office furniture, vehicles etc. ? Maintaining personal properties of MD ? Preparing and renewing tenancy contracts ? Event Management, organizing meetings, conferences, making travel arrangements and hotel reservations including visas for guests and foreign delegates. ? Handling all the documentation work ? Assisting MD in all aspects of company activities. ? Processing personal payments of MD before the deadline including credit card etc. MANPOWER RECRUITING EST. | ADMINISTRATIVE ASSISTANT December 2009 to August 2013 (3.9 Years) DAMMAM – KSA Responsibilities / Duties Performed ? Handling calls, Encoding, Filing, Updating, Scheduling the appointments, Communication and Interaction etc. ? Drafting mail according to the boss requirement ? Attending meeting, taking minutes and keeping notes. ? Assist in the planning and preparation of meeting and conferences. ? Handling the employee problems/request on a daily basis in line with the general manager. ? Sorting and distributing incoming post and organizing and sending outgoing post ? Liaising with colleges and external contacts to book the travel and accommodation ? Using a variety of software packages, such as Microsoft Word, Excel and Powerpoint to produce correspondence, documents and presentations. ? Maintaining daily records of Petty cash and cross verifying with the bills. ? Coordinating with the various travel agents for recruiting of Manpower. RELIANCE FIRE & SAFETY PVT LTD | OFFICE ASSISTANT July 2008 to November 2009 (1.5 Years) HYDERABAD - INDIA Responsibilities / Duties Performed ? Provide full secretarial and admin support to the project team and department to ensure the smooth running of the department operations. ? Maintain records of Engineers and assist in their movements. ? Preparing minutes of the meeting and maintain records for the operation and project team. ? Develop and maintain document control process for efficient management. ? Supporting the officers and project team in daily admin roles assist to keep stock of stationery supplies for the department. ? Taking dictation from the General Manager and drafting letter accordingly.